News & Insights
No results found
16 Sept 2020

HSSEQ Bulletin: Meetings, when do they stop adding value?

HSSEQ Bulletin Meetings when do they stop adding value

Have you ever been in a meeting that ended with no real outcome and you have another meeting because of it?

Poor meeting culture is an expensive tax on our valuable time. Here we offer some strategies to improve the quality and productivity of your time spent in meetings.

First and foremost, ask if you really need to have a meeting or are we just looking to complicate something that can be solved simply and easily if we only improved our trust or empowerment of the people we work with?

When the need is there to have a meeting, here’s how to make it a success:

  1. Send a pre-read to clearly outline the meeting purpose so that everyone is on the same page and the conversation will add value.
  2. Establish some structure from the outset and respectfully inform people that you may need to bring people back onto point when the conversation drifts.
  3. Bring people’s thinking into the room at the start. Do a check-in, a mindful minute or even a group exercise that gets people thinking differently.
  4. Don’t try and eat the whole elephant in one sitting: one of the biggest barriers to a productive meeting is people try to achieve too much and in doing so, achieve nothing. Be realistic: it truly is a case of less is more.
  5. Capture Actions in line with Objectives otherwise it’s just a conversation. Document the actions, with accountabilities in both time, outcome and responsibilities.
  6. Finish with a summary of the meeting discussion and agreed actions so there are no assumptions or misunderstanding. This also reinforces with the people who attended that they have been heard and their contribution added value.
  7. Close the loop: Send a follow up email so everyone is on the same page about next steps and any follow up required.

When meetings are done well it provides a statement of credibility in your professionalism and the next time you need people’s investment of time, they will see it as time well spent.

Related Blogs

You might also like

AI in the oil and gas industry
Insights & Opinions
The great AI debate in the oil and gas industry: balancing job loss concerns with the thriving potential of AI applications
Wassim Ghadban, our VP, Global Innovation and Digital Engineering, analyses the concerns and opportunities that AI brings to the Oil & Gas sector
Ed Reynolds Banner and Thumbnail
Press Releases & Featured Stories
The impact innovation and technology can have on the team environment
Ed Reynolds, our VP of Completions, Commissioning & Start-Up in the Americas, speaks to Energy Voice about how trust within a team is key to the success of a project
Insights & Opinions
Laser scanning capabilities taken to the next level with the latest robot technology
Introducing PDOP, our first Boston Dynamic Spot robot
Cerianne Energy Global OSW article
Press Releases & Featured Stories
Overcoming supply challenges with collaboration
Cerianne Cummings, our Offshore Wind Market Director, shares with Energy Global how the offshore wind market could mitigate some of the supply chain challenges
Twinhub Floating Wind from Hexicon
Insights & Opinions
Twinhub Floating Wind from Hexicon launches Celtic Sea supply chain
Floating wind farm england launches celtic sea supply chain
DSC01184 copy
Insights & Opinions
Kent: a new company at the heart of energy transition
Digital Twin is becoming the new norm for engineering and construction to reduce the cost of capital projects
Kent Aramco Digital Twin
Insights & Opinions
Reimagine Project Execution in a Digital Twin Environment
Digital Twin is becoming the new norm for engineering and construction to reduce the cost of capital projects
Remote operations of Oil Gas facilities
Insights & Opinions
The move from local control to remote operations of Oil & Gas facilities
Remote operations of Oil & Gas facilities
Offshore operations
Press Releases & Featured Stories
Bring your weird to work for Kent
Our CEO John Gilley speaks to Energy Voice
Craft 3
the energy within.

By using our website you consent to all cookies in accordance with our Privacy Policy.