Suggestions
News & Insights
No results found
16 Sept 2020

HSSEQ Bulletin: Meetings, when do they stop adding value?

HSSEQ Bulletin Meetings when do they stop adding value

Have you ever been in a meeting that ended with no real outcome and you have another meeting because of it?

Poor meeting culture is an expensive tax on our valuable time. Here we offer some strategies to improve the quality and productivity of your time spent in meetings.

First and foremost, ask if you really need to have a meeting or are we just looking to complicate something that can be solved simply and easily if we only improved our trust or empowerment of the people we work with?

When the need is there to have a meeting, here’s how to make it a success:

  1. Send a pre-read to clearly outline the meeting purpose so that everyone is on the same page and the conversation will add value.
  2. Establish some structure from the outset and respectfully inform people that you may need to bring people back onto point when the conversation drifts.
  3. Bring people’s thinking into the room at the start. Do a check-in, a mindful minute or even a group exercise that gets people thinking differently.
  4. Don’t try and eat the whole elephant in one sitting: one of the biggest barriers to a productive meeting is people try to achieve too much and in doing so, achieve nothing. Be realistic: it truly is a case of less is more.
  5. Capture Actions in line with Objectives otherwise it’s just a conversation. Document the actions, with accountabilities in both time, outcome and responsibilities.
  6. Finish with a summary of the meeting discussion and agreed actions so there are no assumptions or misunderstanding. This also reinforces with the people who attended that they have been heard and their contribution added value.
  7. Close the loop: Send a follow up email so everyone is on the same page about next steps and any follow up required.

When meetings are done well it provides a statement of credibility in your professionalism and the next time you need people’s investment of time, they will see it as time well spent.

Related Blogs

You might also like

Bloomberg
Insights & Opinions
Searing Heat Triggers Fuel-Supply Worries at Oil Refineries in Europe and Beyond
Refineries Upgrade to Mitigate Climate Change Impacts
TL Shannon Flores Web Thumbnail
Press Releases & Featured Stories
Precision Redefined: Laser Scanning for Brownfield Sites
New Kent laser scanning technology is transforming brownfield sites
Cerianne Cummings Web Thumbnail
Press Releases & Featured Stories
Winds of Change: Industry Leaders Propel Renewables Forward
Cerianne Cummings speaks to Energy Digital about the rapid growth & evolving challenges of the offshore wind sector
TL Hart Energy Web Thumbnail
Press Releases & Featured Stories
Basket of Energies: Transition Needs Diversified Carbon Capture Solutions
Tom Ayers and Rob Duguid share decarbonisation insights with Hart Energy
Oil Gas AI Digital Solutions web thumb
Press Releases & Featured Stories
The Journey of AI in the Oil & Gas Industry
Wassim Ghadban speaks to Oil & Gas Middle East about how AI is changing the game in the Oil & Gas industry
Bryan amp Mark Web Thumbnail
Insights & Opinions
The Future of Offshore Integrity: Transforming Inspection with Data and Simulation
Authored by Bryan Horton and Mark Manzocchi, from our Offshore Structures team
Thumbnail under skin
Insights & Opinions
Under the skin of Danie de Kock
Meet Danie de Kock our CPO
TL Karen Blanc Iamp B Web Thumbnail
Insights & Opinions
Inclusion & Belonging: Is this DEI 3.0?
Empowering voices: Kent's inclusive vision
Cybersecurity article January 2024
Insights & Opinions
Digital Transformation in the Energy Industry: Fortifying the Energy Cybersecurity
By Wassim Ghadban, VP Global Innovation & Digital Engineering and Manish Kumar OT Network & Cybersecurity Manager
Craft 3
the energy within.
Contact

By using our website you consent to all cookies in accordance with our Privacy Policy.

×