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Kent Recruitment

Site Clerk (Invoicing Admin)

USA – Port Arthur, Texas
Date Published
About you:

Join us. Unleash your energy within.

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

Our purpose and beliefs:

As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:


Read more about the Purpose, Beliefs and Guiding Principles that drive us:

Our vision for Diversity, Inclusion and Belonging:

We recognize that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

About the job:

Kent is recruiting a Site Clerk/Administrator for our project based in Port Arthur, TX. Duties will range from coordinating payroll, camp and travel requests, and other general administration, as assigned by the Lead Site Administrator.

Roles and Responsibilities:
  • Coordinate equipment, materials and tools pass for outgoing from site
  • Save packing slips and quotes electronically. Receive and review invoices, as well as submit for approvals and send to corporate for billing
  • Coordinate with town and shop personnel on receiving materials to site
  • Receive vendor invoices from corporate for coding, approval and return for billing
  • Maintain Materials Requisition log
  • Monthly Accruals List
  • Receive, review and submit weekly invoices from Corporate and obtain client approvals
  • Payroll entry and submission to corporate office for all site employees
  • Receive, process and distribute incoming project documentation to various parties on site.
  • Receive, review and send e-mails.
  • Answer all incoming calls.
  • Maintain the filing system and project archives.
  • Create and maintain administration manual on site.
  • Onboard new hires as per site specific requirements.
  • Coordinate and book all site-specific required training and orientations for new hires.
  • Coordinate travel and camp requirements for new hires and site staff
  • Coordinate visitors to site and all applicate requirements, vehicles, camp and travel
  • Obtain site specific passes for vehicles for visitors and annually for site specific vehicles
  • Maintain rotation schedule for all staff and crews including sick days, vacation, etc.
  • Create and maintain daily sign in sheets and timesheets
  • Client specific timesheet entry and submission for approvals, including sending to Corporate for invoicing on a weekly basis
  • Vehicle tracking and logging of repairs, weekly inspections and all other related requirements
  • Coordinate vehicle repairs as required

Qualification/ Certification:

  • Post-secondary education completed in an accredited administration program is an asset
  • 2 - 3 years related project experience
  • Demonstrated proficiency in MS Office Applications, particularly Word, Excel, PowerPoint and Outlook
  • Payroll/time and attendance entry experience


  • Ability to work effectively and cooperatively, as a member of a team
  • Must be detail orientated and results driven

  • Excellent communication, interpersonal and presentation skills
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the energy within.

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