About you:
Join us. Unleash your energy within.

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

We are committed to our diverse and inclusive community – a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family-friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.

As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.

We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process.

Our purpose and beliefs:
As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us:

Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

About the Job:

Kent is looking for “Executive Office Assistant” for Mumbai office. The candidate should be familiar with Management office and administrative support to Management executives and engineering managers. This role involves handling various tasks to ensure smooth office operations and the efficient management of the executive’s schedule and office environment. This role will help in engineering / project activities as well in coordination

Skills and Responsibilities:

Administrative Support:

• Manage the executive’s calendar by scheduling and coordinating meetings, appointments, and travel.
• Prepare and organize materials for meetings, conferences, and presentations.
• Handle incoming communications, such as emails and phone calls, ensuring appropriate
• responses and follow-ups.
• Organize and maintain files, records, and office supplies.

Correspondence and Communication:

• Draft, proofread, and edit correspondence, reports, and documents for the executive.
• Act as the liaison between the executive and internal/external stakeholders, clients, and visitors.
• Ensure timely communication and proper dissemination of information to relevant parties.

Meeting and Event Coordination:

• Coordinate logistics for meetings, events, and conferences, including venue arrangements,
• catering, and transportation.
• Take notes during meetings and prepare minutes for the executive’s review and distribution.

Project Activities:

• Assist in managing project related activities and coordination e: timesheet, trainings etc.
• Follow up on action items from meetings and projects, ensuring proper completion.

Travel Coordination:

• Coordinate with Administration on domestic and international travel, including flights,
• accommodations, and itineraries.
• Prepare travel expense reports and ensure proper documentation of receipts and costs.

Office Management:

• Maintain an organized office environment, ensuring all necessary supplies are stocked and
• office equipment is functioning.
• Manage and prioritize tasks efficiently in a fast-paced environment.

Confidentiality and Discretion:

• Handle sensitive information with a high degree of professionalism, confidentiality, and
• discretion.
• Manage confidential files and communications on behalf of the executive.

In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.

Knowledge/ Qualification/ Training/ Certification:

• Bachelor Bachelor’s degree or equivalent experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of office management software is a plus.

Communication:

• Excellent verbal and written communication skills, with an ability to interact with senior leadership and clients.

Behavior/ Core Competencies:

• Organizational Skills: Strong ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: High level of accuracy and attention to detail in all aspects of the job.
• Discretion: Ability to handle confidential matters with care.
• Problem-Solving: Strong decision-making and problem-solving skills
• Time Management: Ability to manage time efficiently and meet deadlines.
• Experience with travel and event planning
• Flexibility / Adaptability.
• Business Acumen, Client Focus.
• Self-motivated & goal oriented.

HSSEQ:

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country.

• Candidate should contribute to creating a workplace where everyone feels compelled to intervene whenever they observe an unsafe act or condition to ensure that everyone goes home safe and well and the environment is preserved in the successful operation of our business.​​​​​​​
• Candidate should maintain the HSSEQ management system, and the tools required to implement it.

Details about the role:

Location: Mumbai

Relocation required: No

Travel required: Sometimes

Contract type: Permanent

Experience level: 2-4 Years