About you:
Join us. Unleash your energy within.

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

We are committed to our diverse and inclusive community – a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family-friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.

As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.

We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process.

Our purpose and beliefs:
As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us:

Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

About the job:

The role of Office Administrator will fulfil tasks related to supporting the project client team and some administration tasks as required. Although the main tasks are listed below this list should not be viewed as exhaustive and other similar types of tasks may also be required as instructed by the project team.

Skills and Responsibilities:

• Providing secretarial support to the project client team
• Creation, transcribing and production of reports and letters
• Organising meetings and arranging travel requirements.
• Attending meetings and answering client staff queries.
• Providing logistical support.
• Receive, sort, and distribute daily mail/deliveries
• Arrange courier collections as required
• Order taxis and keep log of bookings
• Order stationery and issue stationary to staff
• Arrange catering sundries for the office including tea, coffee, sugar, milk, fruit etc.
• Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new starter, escalating/chasing requests if required)
• Assist with new start inductions
• Support review, checking and formatting of project documentation.

Your knowledge/skills, education, and experience:

• Capable of performing duties with no direct supervision and within agreed schedules and budgets.
• Capable of using initiative, knowledge and experience to recognise, highlight and address opportunities and threats as and when
• they emerge.
• Excellent organisational skills
• Previous administrative/ project secretarial experience is beneficial.
• Excellent communication skills
  

Communication:

• Team player.
• Excellent oral and written communication skills (ideally English and German)
• Professional communication skills –Able to communicate with peers, customers, and vendors.
  

Behaviour/ Core Competencies:

• Teamwork & Collaboration: Pragmatic and supportive team player, helping build collaborative relationships with colleagues across Kent Group.
• Communication: Emotionally intelligent individual with the ability to listen, empathise and understand the impact of nonverbal communication. Engaging individual able to facilitate and present to big groups of stakeholders, including C-Suite level.
• Critical Thinking: Creative problem solver using reasoning to analyse issues, make decisions, and solve problems.
• Self-Starter: Proactive, “Can-Do” attitude and commitment to go the extra-mile to meet any committed timelines, and willing to fill gaps identified on the program.

HSSEQ:

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country.

Details about the role:

Location: Vienna
Relocation required: No
Travel required: Possibly
Contract type: Permanent