Global0footprint kent
Kent Recruitment

Site Administrator

Location
Canada - Kitimat, British Columbia
Category
Administration
Date Published
11/03/22
Status
Open

About you:

Join us. Unleash your energy within.


If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

Our purpose and beliefs:


As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG

We thrive on EMOTIONAL AGILITY

We are FANATICAL ABOUT PERFORMANCE

We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs

Our vision for Diversity, Inclusion and Belonging:


We recognize that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.


About the job:


Kent is recruiting Site Administrator on a permanent basis based in Kitimat, BC. To arrange, track and coordinate all camp and travel request for the LNG Project. Applicants who self-identify for employment opportunities for the Project will be given preference in the following order:


a) members of the Haisla Nation (and their spouses)

b) Local Residents

c) residents of British Columbia

d) residents of Canada


Roles and Responsibilities:


  • Receive, process and distribute incoming project documentation to various parties on site.
  • Receive, review and send e-mails.
  • Answers all incoming calls
  • Maintains the entire filing system and project archives applicable to direct position electronically and hard copies as required.
  • Create and maintain Project Coordinator Manual on site.
  • Onboard new hires as per site specific requirements
  • Coordinate and book all site specific required training and orientations for new hires.
  • Coordinate with Client required travel and camp requirements for new hires and entire crews and staff.
  • Receive, review and distribute flight confirmations.
  • Monthly reporting of travel and camp requirements to client.
  • Coordinate visitors to site and all applicate requirements, vehicles, camp and travel.
  • Obtain site specific passes for vehicles for visitors and annually for site specific vehicles.
  • Maintain rotation schedule for all staff and crews including sick days, LOA Days, etc.
  • Field payroll entry and submission to Corporate Office for all on site.
  • Create and maintain sign in sheets and timesheets.
  • Client specific timesheet entry and submission for approvals. Send to Corporate for invoicing on a weekly basis.
  • Vehicle tracking and logging of repairs, weekly inspections and all other related requirements.
  • Coordinate vehicle repairs as required
  • Coordinate equipment, materials and tools pass for outgoing from site.
  • Perform safety tool box talk, Hazard Hunt scheduling and actual hunt.
  • Maintain safety records and log for all. Includes, JSA’s, LPO,s, HID’s, BBOs, Near Miss, MSDS Binder, Safety Hours and Client Reporting monthly.
  • Assist with all safety requirements and maintaining of site specific binders and electronically.
  • Procurement – Create Material Requisitions, submit for approvals and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase. Receive materials on site and coordinate distribution.
  • Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing.
  • Coordinate with town and shop personnel on receiving materials to site.
  • Receive vendor invoices from corporate for coding, approval and return for billing.
  • Maintain Materials Requisition log.
  • Monthly Accruals List.
  • Receive, review and submit weekly invoices from Corporate and obtain client approvals.



Qualification/ Certification:


  • Post-secondary education completion in an accredited administration program is an asset
  • 2 - 3 years related project experience
  • Demonstrated proficiency in MS Office Applications, particularly Word, Excel, PowerPoint and Outlook


Skills Requirement:


  • Ability to work effectively and cooperatively as a member of a team is essential
  • Exceptional customer service skills is required
  • Must be detail orientated and results driven


Communication:


  • Excellent communication, interpersonal and presentation skills

Details about the role:


Location: Kitimat, BC

Relocation required: No

Location: Kitimat, BC

Travel required: Yes

Contract type: Full Time

Experience level: all levels

Rotation14/7 – 10 hours per day

Travel Hubs: Calgary, Edmonton, Vancouver, Kelowna

the energy within.
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