Global0footprint kent
Kent Recruitment

PA/Office Manager

Location
Surrey, United Kingdom
Category
Administration
Date Published
02/08/22
Status
Potential

About you:

Join us. Unleash your energy within. 


If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.


Our purpose and beliefs: 

As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG

We thrive on EMOTIONAL AGILITY

We are FANATICAL ABOUT PERFORMANCE

We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs


Our vision for Diversity, Inclusion and Belonging: 

We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.  

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.  


About the job:

We are seeking to employ a PA/Office Manager as a key member of the management team in our new and rapidly expanding UK Engineering Services business that provides services in Hydrogen, Carbon Capture, Waste to Fuels as well as traditional energy projects to international clients. We are moving to new premises in Woking, Surrey shortly where the role will be based.


Your Responsibilities:

  • Providing support to the UK Engineering MD including diary management, email priority management, travel/ meeting booking, managing actions from key management meetings.
  • Provide overall administration and monitoring of the Engineering office in Woking, with support from the Project Controls and Business Services Director and Kent UK Facilities Manager when needed:
  • General office facilities management (e.g., office maintenance via 3rd Party, stationary and kitchen supplies)
  • Manage consolidated recruitment planning tracker for Engineering and liaise with HR
  • Co-ordinate onboarding of personnel and liaison with HR and IT, escalating to MD, Engineering Director or Project Controls Director when needed
  • Managing reception and meeting room, taxi bookings for clients and senior visitors
  • Duties essentially performed in main Woking office. You may occasionally be required to travel to other Kent offices in the UK (Aberdeen, Glasgow, Edinburgh, Bristol, London and Epsom) for strategic internal meetings to ensure connectivity and collaboration e.g., HR, IT, Administration etc.

Your knowledge/skills, education, and experience: 


  • Previous experience working as a PA for Director level personnel
  • Have experience working in either a client or services company in the Energy Industry (Oil & Gas, Energy Transition or New Energy) or similar that supports transferable skills
  • Ability to adapt, learn about the business on detail and address new situations
  • The ability to work in a fast-paced environment juggling different priorities
  • Flexibility and adaptability to changing workloads
  • A problem-solving approach to work
  • Proactive, responsive and dynamic mindset
  • Excellent verbal and written communication skills
  • Ability to multi-task and has excellent time management
  • Proficient in Outlook, Word, Teams, Excel and PowerPoint


the energy within.
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